Contract management
When agreements are scattered across binders, email inboxes, and spreadsheets, it’s easy to lose track. A notice period can pass, a contract gets renewed without anyone noticing, and a deadline slips by.
With contract lifecycle management from QNOVA, you bring all your contracts together in one place and gain full control and visibility. You save time through smart digital contract management and avoid time-consuming administration.
Try it free for 30 days!
FEATURES
How QNOVA works
Permissions, who gets to see what?
Automatically manage permissions. Choose which company, region, or department. Always assign one person as responsible for the contracts in QNOVA.
- Automatic permissions
- Add more companies, no limitation
- Group or individual level
- Special permissions for important contract types
Create structure and gain a better overview
We make it easy to keep your contracts organized. Your dashboard summarizes all the important information and makes it easy to manage your contracts.
- Clearly shows which contracts the user is responsible for
- Contract calendar
- Quickly see which contracts are expiring
- Search also in PDFs
- Clear overview by contract type
- Status
Create reminders and never miss deadlines
Secure all contracts with automatic reminders. Full control over contract periods and other important contract-related activities.
- Reminders before the end of the contract period
- Reminders when contracts are up for renegotiation
- Who should receive the reminder
- Add custom activities
Create value with smart fields
Keep it simple for the user with predefined values or calculations. Enter the contract information that is important. All information becomes searchable and can be categorized as needed.
- Determine the contract information yourself in QNOVA
- Own calculations
- Lists of predetermined values
- Search or filter
Statistics like Excel
Visualize all contract information like Excel. Set up your own selections by business categories.
- Create your own reports
- Filter contract information as needed
- Control who can see what in statistics
- Export to Excel
Efficiently add contracts via email
Send contracts and attachments directly to QNOVA via email. The contracts arrive as drafts that you can review and manage whenever it suits you.
- Clear import page
- Manage contracts as needed
- Easier handling from signed contract
- Ensure contracts are registered in QNOVA
eSign - complementing your CLM
Create contracts based on a template or PDF. Get notifications and control the signing flow. QNOVA eSign is legally approved and always takes place with two-factor verification according to eIDAS.
- Signing order
- BankID or SMS code
- PDF or word templates
- Email notifications
Reviews
What do our customers think of our contract solution?
We know just how good our service is, but what do our customers think?
customers
Customers who chose QNOVA
We have hundreds of satisfied customers, and over 20,000 users have tried smarter contract management and e-signing with QNOVA. Among them are both large and small organizations from a wide range of industries.
Best in contract management
Top ratings at BusinessWith
BusinessWith is an independent comparison service for B2B systems. There you can easily compare different options to find the right system for your business. QNOVA contract management is the best rated of all contract management systems and has received the awards “Top rating User-friendliness” and “Top rating Support & Service”.
SECURITY
Secure and Swedish contract management
Contracts are protected with advanced authentication, encrypted storage, and full traceability, from login and management through signing and archiving. Everything is hosted in Sweden and handled in accordance with GDPR, so security is present at every step.
SUPPORT
A partner behind the scenes
QNOVA has over 20 years of experience helping companies manage their contracts in a smarter and more cost-effective way. Our support is handled entirely in-house, so you get fast and direct help from the team that developed the system. During onboarding, we always include a personal demo, and our contract experts are available to answer your questions.
Document type
More than just contracts
The system is suitable for most things that involve a date and a condition to keep track of, not just contracts. Some examples:
- SaaS and software licenses
- Subscription services
- Certificates like SSL and ISO
- Insurance for cars, computers, premises, businesses
- Leasing for cars, computers and printers
- Alcohol and hospitality licenses
- Facilities such as rent, cleaning, coffee machine, fruit, alarm, electricity, telephone and broadband
- Personnel such as collective agreements, health care and parking
- IT as backup, servers and security
Case
See how others have streamlined their contract management with QNOVA
QNOVA Live API
Integrate QNOVA with your other tools
With QNOVA Live API, external systems can access both basic information and contract-unique metadata. This way, you avoid a lot of manual work and can streamline your processes.
How it works
What is contract management?
Contract management means collecting, organizing, and monitoring a company’s contracts in one place. The tool used for this is called a contract management system, or CLM (Contract Lifecycle Management).
In practice, it is a digital contract database: a central archive where all contracts are collected, made searchable, and kept up to date. A good system also monitors contract dates for you and notifies you well in advance before a contract expires.
We understand the challenges
Why do you need a system for contracts?
- A notice period passes, and the contract is automatically renewed even though you intended to switch providers.
- No one knows for sure where the latest contract is stored or who is responsible for it.
- A lot of time is spent searching for the right contract.
OUR PRODUCTS
Contracts and signing in the same system
With QNOVA, you don’t need to connect a separate e-signing tool to a separate contract archive. E-signing with BankID and SMS code is included in the same system as contract management, so the entire process—from creating and signing to storing and monitoring the contract—takes place in one place. The signing is legally compliant and always uses two-factor verification in accordance with eIDAS.
FAQ
Need any further help?
QNOVA’s contract management system is a complete solution for contract management. You choose how you want to work with the system. We have ready-made solutions for several different industries for those who want to get started quickly.
All types of contracts can be managed through our system, all you need to do is upload a PDF file. Alternatively, you can create contracts in the system.
In our system, you as a user can securely and easily share contracts. Sharing takes place within the system, making it easy to ensure that contracts can be viewed and managed by the right people.
There are three levels to choose from depending on your needs:
- E-signature only – tools that handle digital signing but not contract management afterward. Suitable if storage and monitoring are handled in other systems.
- Contract storage with reminders – a digital archive with automatic notifications and access control. Covers the most basic needs.
- Complete CLM with built-in e-signing – a system that handles the entire chain: create, sign, store and monitor contracts in one platform. QNOVA belongs to this category, e-signing with BankID and SMS code is included in the same system as the contract management.
For most small and medium-sized companies in Sweden, a complete solution is the most cost-effective option, as it removes the need to connect separate tools.
Systems that combine a central contract repository with automatic reminders and clear deadline tracking solve this best. The key is that the system sends notifications well in advance before contracts expire or need to be terminated, rather than relying on manual tracking.
QNOVA allows you to set an end date and notice period for each contract and automatically sends email reminders to the relevant person well in advance of the deadline. All upcoming dates are displayed in a consolidated view so nothing falls through the cracks.
For a practical walkthrough of how to structure contract and deadline management in a company, see our guide: How do you keep track of all your company’s contracts and deadlines?
QNOVA stores all data in Sweden and the handling of data is adapted to current GDPR legislation. We exclusively use Swedish suppliers of servers, databases and backup.
Yes. During the trial period, you get access to the full feature set, not a limited version, and you can upload your own documents to see how it works in your day-to-day operations. Get in touch and we’ll schedule a walkthrough and get you started.
You can choose to use the system in either Swedish or English.
Yes. With QNOVA Live API, external systems can access both basic information and contract-unique metadata.
A contract management system—sometimes called CLM (Contract Lifecycle Management)—is a digital platform for organizing, storing, and tracking a company’s contracts. It replaces physical binders, email inboxes, and spreadsheets with a central repository where all agreements are collected in one place.
A good system sends automatic reminders before contracts expire, controls who can view and edit what, and makes it easy to quickly find the right contract when needed.
On the Swedish market, there are several providers – ranging from specialized SME vendors such as QNOVA to larger international CLM platforms, as well as Nordic players from Norway, Denmark, and Finland.
See our comparison of leading contract management systems for Swedish companies in 2026 for an overview of the providers, their pricing models, and what sets them apart.
A contract management system contributes to both efficiency and reduced risk within an organization. Some of the key benefits include:
- Improved overview – all contracts gathered in one place
- Time savings through automated processes
- Improved compliance and control
- Easier collaboration between departments
QNOVA helps companies move from reactive to proactive contract management, which often leads to both cost savings and better business decisions.
The cost of a contract management system varies depending on the size of the company, its needs, and the features required.
The price is usually based on the number of users, contracts, or functionality. For many companies, the investment is quickly offset by savings in time, reduced risks, and better contract terms.
QNOVA offers flexible solutions that are tailored to the needs of the organization from SEK 350 per month, making it possible to scale the system as the organization grows. Read more about our pricing.
Good contract management is important for all companies regardless of size and industry. At Qnova, we have helped both large and small companies in a variety of industries with contract management. We have the ability to customize our service to your needs. Contact us and we will design a plan together.
We’re here for you
Do you have any further questions?
Our team would be happy to help you find the right solution for managing your contracts.
Book a demo
Would you like to make an appointment?
Martin is happy to take a digital meeting at your convenience. Select the date and time below to book a place in his calendar.
