Log in
When you first log in, you must activate your account. You can do this by going to https://app.qnova.se/Account/ForgotPassword.
Follow the instructions for a new password and log in via https://app.qnova.se
Tip: If you can’t get in, you don’t have a license to access.
Users
As a user, you can upload agreements.
As a user, you can also be the contract manager for a contract. As a contract manager, this means that:
- You are responsible for the contract in QNOVA
- You will receive automatic reminders when it is time to renew, renegotiate or terminate your contract.
Upload existing contracts
Agreements or documents that you want to keep track of.
- PDF scanned from binder
- PDF signed in another service
- Other file types can also be uploaded to QNOVA such as Word, Excel or email conversations.
I can’t see the “Upload” button
Your user is not authorized to create contracts.
Home page
The home page shows an overview of all contracts, as well as a search function at the top. The calendar shows upcoming activities on contracts and a chart showing expiring contracts per month.
The tabs at the top mean:
- AGREEMENTS – All agreements sorted by agreement type, with filters for Reminders, Renegotiation, and Expiring.
- SIGNING – Ongoing signings, Processing, Returned, Sent, and Signed.
- STATISTICS – Selection based on agreement information, Suppliers, Customers, Leasing, Archive, etc.
- IMPORT – PDFs that have only been added as drafts, for handling at a later time.
Upload a contract
Two different options: either directly from the homepage, or using “Import” where PDFs are dragged and dropped directly onto the page and saved as drafts.
Go to the homepage
Click on “Upload”:
Select Agreement Type:
Attach file – Drag and drop a file directly into the box, or click the box to access the folder server.
Enter an agreement name – Type the agreement name at the top or in the “Agreement Name” tab.
Tip: e.g., “Supplier AB – Service X”.
Additional agreement information – fill in the details required for the agreement information:
Agreement period – go to the “Agreement Period” tab:
Here you select the contract period and set reminders. There are three different contract periods
- Permanent (start date and possibility of binding period, e.g. if a contract is valid for 12 months and then continuously with 3 months’ notice)
- Fixed-term (Start and end dates)
- Fixed-term with automatic renewal (Start and end dates for the first period, as well as the notice period for the first period. Then the length of the automatic extension and notice period). In QNOVA, the time period is automatically extended when the end date is reached.
Reminders – are sent by email to the agreement owner. They can be set per day, month, or year according to the interval that suits you best. There is also the option to add additional recipients for the reminder.
Permissions – Choose who will be the agreement owner (if not yourself) and which additional people/groups should have access to the agreement (Co-owner/Reader).
Activate/Create/Save – Click “CREATE” at the bottom to save and activate the agreement. All fields with required information must be filled in to be able to Activate/Create/Save the agreement.
Contract period
Temporary
An open-ended contract only requires you to fill in a start date and a notice period. If the contract has a fixed term, there is also the possibility to fill it in.
The reminder has two options where you can set the interval yourself.
- Specific date
- Recurring reminder
Limited in time
A fixed-term contract requires you to fill in a start date and an end date. It is also possible to extend a fixed-term contract manually.
The cancellation reminder is set by you and can also be deactivated if you wish.
Fixed-term with automatic renewal
An automatically renewed contract is a bit more demanding in terms of data input, but in turn very rewarding as the contract is automatically renewed.
This contract period requires you to fill in:
- Start date
- Closing date
- Automatic extension
- Notice period first period
- Notice period for subsequent periods
This allows the service to automatically renew the contract when the end date is reached. For contracts with automatic renewal, there is only one type of reminder. It is based on the last possible termination date.
Attached files
Here you upload the actual contract and other annexes that may be relevant to the contract.
To upload an attachment, you can drag and drop a document onto the agreement card, or click the “plus sign” to open the folder server.
To view and read an attached file directly in QNOVA, click on the name and the document will appear on the left side:
Frequently asked questions
I accidentally deleted an agreement
Deleted agreements remain in the archive. Go to the trash to restore them.
What do I do when a contract expires?
Once a contract has ended, it should be archived. Enter the termination date or the date of termination of the contract. The contract is then archived. All archived contracts remain in QNOVA for access.
Descriptions
Contract name
The name should be clear. Recommendation is to write a short explanation. Makes it easier to get an overview on the Homepage and when searching for agreements.
Authorizations
Authorizations are automatically controlled based on contract type. Or individual selections on each agreement card.
Contract manager
The person designated as the agreement owner is responsible for the agreement in QNOVA. This person receives reminders. The agreement owner can also modify agreement information, attachments, etc., together with the co-owners.
Tip: It is possible to set up contracts and put others as contract managers.
Co-responsible persons
Co-owners can edit the metadata on the agreement card and upload attachments to the agreement.
Readers
Readers can view the agreement card but cannot edit it.
Icons
What do the icons on the Homepage mean?
